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Industries / Automotive Sales & Repair

Front end, fixed ops, floor plan — reconciled.

Dealerships and shops run on departments that hide each other’s problems. We close the books by department, so parts, labor, and vehicle gross each tell the truth.

Technician working under a vehicle on a service lift
Automotive sales & repair

What we see on dealer and shop books.

Field notes

Departments that cross-subsidize. Service quietly carries the front end, or the other way around, because everything lands in one P&L. Departmental statements end the argument in an afternoon.

Flat-rate payroll done by feel. Flat-rate technicians still earn overtime, and the calculation is not intuitive. It is one of the most common wage-and-hour exposures we find in this industry.

Parts vs. labor sales tax. Most states tax parts and exempt labor — but only when the invoice separates them. Combined invoices invite an assessment on the whole ticket.

Warranty and floor-plan receivables aging quietly. Money you have already earned, sitting unclaimed because nobody owns the reconciliation.

WHO WE SERVE

In the bays & on the lot

  • Franchise new-car dealers
  • Independent used-car dealers
  • Collision & body shops
  • General repair & diagnostics
  • Tire, quick-lube & specialty
  • Multi-location dealer groups
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The numbers that separate a good month from a good business.

Store metrics

Effective labor rate versus posted rate. The gap between what you charge and what you actually realize per billed hour — after discounts, warranty rates, and comebacks — is where service department profit quietly disappears.

Technician efficiency and proficiency. Hours billed against hours available tells you capacity; hours billed against hours worked on the job tells you performance. They are different numbers, and confusing them leads to hiring when the real issue is workflow.

Parts-to-labor ratio and gross per RO. Healthy fixed operations hold a consistent relationship between parts and labor gross. Movement in that ratio usually means pricing drift or a mix change nobody decided on.

For dealers, inventory turn and floor-plan cost. Aged units carry interest, depreciation, and opportunity cost simultaneously. Days-supply by model, reviewed weekly, is worth more than any month-end report.

STORE DASHBOARD

What we track

  • Effective labor rate vs. posted
  • Technician efficiency & proficiency
  • Parts-to-labor ratio, gross per RO
  • Inventory turn and days supply
  • Floor-plan and warranty receivable aging
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FAQs.

Quick answers
Can you produce a dealer-format financial statement?Yes — departmental statements in the format your manufacturer or lender expects, reconciled to the general ledger rather than assembled separately from it.
We are opening a second location. What changes?Entity structure, intercompany allocations, departmental reporting by store, and payroll registration if you cross a state line. We map it before the doors open, because retrofitting the books afterward costs more than planning them.
Should we use LIFO for vehicle inventory?LIFO can defer meaningful tax for dealers when vehicle costs rise, but it adds complexity, requires conformity, and can reverse painfully when inventory shrinks. It is worth modeling — and worth revisiting whenever inventory levels change materially.
Is labor taxable in our state?Usually not, and parts usually are — but only if your invoices separate them clearly. We review invoice formats along with the returns, because the format is what an auditor examines.
Can you handle flat-rate technician overtime?Yes. Flat-rate pay still requires an overtime calculation based on the regular rate for the week. We set the pay plans up correctly in payroll and document them.

The strategy shelf.

Built for Automotive
Departmental P&L buildVehicle, parts, service, and F&I margins separated and reconciled.
Inventory method reviewLIFO/FIFO modeled against your cost trend and lender requirements.
Pay-plan compliance auditFlat-rate, commission, and spiff structures documented and tested.
Sales-tax invoice reviewParts and labor separated properly before an auditor asks.
Real estate & entity structureShop or lot held correctly, with cost segregation where it pays.

EVERY STRATEGY IS MODELED AGAINST YOUR NUMBERS BEFORE WE RECOMMEND IT — THE FIRST CONSULTATION IS FREE.

Available at every office.

And everywhere else

Work with a local advisor in person, or run the whole engagement remotely — same team, same portals, same standard.

Keep the bays full. We’ll keep the books straight.

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